How to know who viewed your Google Docs files?

Have you ever wondered who has been looking at your Google Docs files? Whether you’re a student collaborating on a group project or a professional sharing important documents with colleagues, knowing who has accessed your files can be crucial. In this article, we will explore how you can easily find out who viewed your Google Docs files and ensure the security and privacy of your documents.

Can you track who viewed your Google Docs files?

Unfortunately, Google Docs does not have a built-in feature that allows users to track who has viewed their files. Unlike other platforms like Microsoft Word, where you can enable read receipts to see who opened your document, Google Docs does not offer this functionality. However, there are still some workarounds that you can use to get an idea of who has accessed your files.
One way to track who viewed your Google Docs files is by keeping an eye on the “Last Modified By” information. This feature shows you the last user who made changes to the document. While this doesn’t necessarily indicate that someone has viewed the document without making edits, it can give you a clue as to who has interacted with the file recently.

Third-party tools to track viewers

If you are looking for more detailed insights into who has viewed your Google Docs files, you can consider using third-party tools. These tools offer additional features that allow you to track views, set permissions, and monitor document interactions. Some popular options include:

1. DocSecrets: This tool allows you to add a secret code to your document and track who views it. You can receive notifications whenever someone accesses the file, giving you full visibility into document activity.
2. Orangedox: Orangedox offers detailed analytics on your Google Drive files, including who has viewed, downloaded, and shared your documents. You can also set expiration dates for your files to control access.
3. Datto SaaS Protection: This comprehensive backup and recovery solution not only protects your files but also offers visibility into file activity, including views and downloads. With Datto SaaS Protection, you can rest assured knowing your documents are secure.

Best practices for ensuring document security

While tracking who viewed your Google Docs files can provide valuable insights, it’s essential to implement best practices to ensure the security and privacy of your documents. Here are some tips to keep your files safe:

• Regularly review and update permissions on your documents to control who can view and edit them.
• Avoid sharing sensitive information in Google Docs and consider using encrypted files for confidential data.
• Enable two-factor authentication on your Google account to add an extra layer of security.
• Educate your team on cybersecurity best practices, such as recognizing phishing attempts and using secure passwords.
  In conclusion, while Google Docs may not have a built-in feature to track viewers, there are still ways to monitor document activity and ensure the security of your files. By using third-party tools and following best practices, you can stay informed about who has accessed your documents and protect your valuable information.